I think I might be using a different RW? Or I'm misunderstanding how it's supposed to be used?
RW is a GM aid that allows the GM to organize for all manners of RPG play through a database that magically create linkages between data points. Play can happen at a table or via VTT or like in my case, a combination of both.
I bought into it based on what the web site seemed to be say. In particular:
About Realm Works
How many times have you struggled with keeping everything in your campaigns organized? Have you ever lost track of what your players have and haven’t learned? Is real life limiting the amount of time you have to prepare for your campaigns?
[...]
Use Realm Works to run and prepare RPG sessions for any game system.
The first bit sounded great if RW was about solving those problems.
Maybe I put too much emphasis on the 'prepare' and not enough on the 'run', or didn't properly account for the 'and' rather than an 'or' meaning literally you can only do one if you do the other.
I tried sharing my realm, for use off line for players to recap and prepare as well (lack of other features makes that a bit meh at the moment). However, as others have noted, realm works is not something I'd ever want to use at the table. I've thought about it but just can't see how it would physically fit in the environment I play in. Nor does everyone have tablets/phones etc (me included). Nor do I want sessions to become people staring at such devices flicking between links instead of playing the game.
What I was assuming is that it would allow me to do all the prep at any point in time, with the fancy links, organisation and other nice stuff, that I would then be able to print off the bits I want for the next session. In other words it was campaign management system, and not more akin to a virtual table top. My fault of course for not reading into it enough.
Brought to you by the creators of Hero Lab®, Realm Works is the tool every Game Master has dreamed about for managing campaigns.
Clearly not.
Not to say I don't like the looks of RW. I like the idea of what it could be given more work. I keep tinkering with it, but have largely given up on using it for real.
If it is intended to be used by players as well as GMs then there is a bucket load of work to do. As it stands it doesn't do what I'd like from a GM point of view, and it doesn't do things that we need from a player point of view.
If however we could print (not mere data export) then it would really go a long way to making it a great GM tool. Sure there'd be stuff still needed for players to find it really useful, but at least as a GM I'd have a clear reason to want to use it, and until that happens it is irrelevant whether my players might want it.
Maps can be updated in near real-time by the GM using a second monitor.
I like how you assume a first monitor of course! Not everyone has such luxuries as they sit around the kitchen table or game club room.