Realm Works Content Submission Guidelines

[Silveras]

Originally Posted by Farling

Isn't the point of having published information in RealmWorks that all the data is presented in a consistent manner?

Some time ago, I predicted that at least some publishers might have unreasonable expectations that their Realm Works content would look and be organized just like their PDF content. I think that represents not really "getting" the differences, because Realm Works is a different kind of delivery (living document vs. static PDF).

Originally Posted by Farling

The transition from paper/PDF to RealmWorks will always involve re-arranging the data to a certain extent, otherwise the data isn't much more useful than just remaining in a PDF.

I gave an example about a year ago, in which I cited a paragraph in Rise of the Runelords that contained a mix of multiple bits of information as well as GM directions. All told, the one paragraph really should be broken up into about 10 snippets in Realm Works ... at least one of which was GM directions.

[kbs666]

Originally Posted by Silveras

Some time ago, I predicted that at least some publishers might have unreasonable expectations that their Realm Works content would look and be organized just like their PDF content. I think that represents not really "getting" the differences, because Realm Works is a different kind of delivery (living document vs. static PDF).

This is very true and is definitely true or was true of one publisher getting material ready for the CM. It contributed to my deciding to stop doing data entry for him.

[kbs666]

Ahhhh.

Good luck with that.

[daplunk]

The point that needs to be understood here is some 3rd party publishers have no choice. Again with Primeval Thule 5e as an example. This was published pre OGL and SRD. Same with fifth edition foes. They couldn't even write that it was a 5e supplement.

I think the content guidelines need to consider and address this in regards to categories at least. Unless the publisher re does the content with updated legal text it's not possible for them simply to adhere to the categories within Realm Works.

[rob]

Originally Posted by daplunk

If a category is not fit for purpose... is it acceptable to create a new one? How will an export / import handle that?

Is it acceptable? Yes, when it's appropriate. Should you always do it? Definitely not. (More below)

Originally Posted by daplunk

In terms of 3rd party content I think it's going to be quite common to find alternative category requirements. Due to OGL issues it's very common to not use official names for things. Now in the situation where content is being prepared for the market and that content is released under OGL we have to avoid using the original category right?

Currently my need is different. It's a supplement that adds new elements to the category and ideally I don't sent to create the tags manually for a large number of articles.

Avoiding using official names for things only applies to material that is protectable under copyright law. In general, terms that reflect the mechanics of a game system are NOT protectable under copyright law, as mechanics can only be patented. And simple terms formed about common words, as often used in rulebooks, are generally not substantive enough to qualify for copyright protection, even when they aren't mechanics-focused.

Your description about the specific situation is too vague for me to actually give you any concrete answer here. I'll need more details to provide better guidance. I assume you were vague to protect details about what you're working on, and that's fine. But I'll need at least a contrived example to go into more details.

I can offer is some basic info on the subject. It sounds like you are doing something on the mechanics side. If so, then that raises the question of whether you are doing something that really should be abstracted out into a new generic category that we define. Then you could potentially just adapt that generic category for your specific needs. This type of approach would be vastly preferable when there are similar situations where other users will want to employ the same general approach, even if it's just for their own campaign and not for sharing. For example, if you are doing something with building spaceships and wanting a way to model the various pieces used to construct those ships, it MAY be appropriate for us to come up with something for that. And it might even make sense for us to do it in a way that could be used equally for spaceships (across different games) and custom weapons (think Shadowrun) and custom races (think Pathfinder) and so on. Whether we CAN do that in a good way is another question entirely, as is whether we SHOULD do it. But it's something that should definitely be considered, since introducing lots of different overlapping categories for the same general purpose is not ideal.

Originally Posted by daplunk

Usually the names and things that are changed are not in the OGL at all thus the reason for changing the name on the first place.

For example. Official 5e stat block lists "Actions" as a heading. Primeval Thule couldn't use this and instead uses "Combat Actions". It's a common loophole.

Based on all the time I've spent dealing with these types of issues over the years (close to 20 years now) and the ridiculous number of hours spent talking to our IP lawyer during that period, my understanding is that there is no legal reason Primeval Thule was unable to use "Actions". They simply chose to use something else. The term "Actions" is purely mechanics and not protectable under copyright law, as I understand the rules.

When adapting content into RW from a source that uses a different term from the official term, without changing the inherent meaning, the question becomes how to handle it. At that point, the priority IMO becomes the end-user of the material. For the user, they will either have two different terms meaning the same thing that they now have to reconcile OR the name can be changed to the official term for consistency across content from different sources. I'd choose the latter option every single time, since the goal is to be able to weave content with different sources together smoothly. I can't think of the specific situation, but I remember this coming up with content we've adapted in-house and that's the way we handled it - and the reason for doing it that way.

If a publisher was adamant that they wanted to the different term used, I'm honestly not sure how I'd respond. I'd need to discuss the situation with the publisher and consider the matter in more depth.

I realize this doesn't give you all the answers you want, but it's the best I can do with the minimal details thus far available to me. Hopefully, this provides some useful guidance on a general level, at least.

[rob]

Originally Posted by daplunk

The point that needs to be understood here is some 3rd party publishers have no choice. Again with Primeval Thule 5e as an example. This was published pre OGL and SRD. Same with fifth edition foes. They couldn't even write that it was a 5e supplement.

I think the content guidelines need to consider and address this in regards to categories at least. Unless the publisher re does the content with updated legal text it's not possible for them simply to adhere to the categories within Realm Works.

The guidelines are just that: guidelines. They are rules to be generally followed, but there are always exceptions that prove every rule. That doesn't mean the guidelines should be changed. Not in the slightest, since the guidelines should still apply the vast majority of the time.

If there is an exception that needs to be made, it's entirely possible to do that. But it's an exception that gets made for a specific product and a specific reason. It's not going to be a new loophole that gets codified into the rules for someone to exploit on a technicality. I'm sorry, but I've known WAY too many rules lawyers in my life of playing RPGs, and we're just not going there.

So, if there is a particular product with extenuating circumstances for which the rules need to be excepted, I'm happy to listen to the arguments for both how things should be handled differently and why they should be handled that way - with respect to that specific product. Anybody who knows me also knows that I'm very pragmatic, and the goal is to get great RPG products into the hands of users. If there's a way to reconcile things so that it works for users and a given product, then we'll figure it out.

[Silveras]

I don't think that's true, at least as far as your example goes.

Contents within a stat-block can be forced to have a format different from the main publisher (WotC for 5E), but the titles of Categories are simple English words (Action, Settlement, etc.) and cannot be copyrighted.

Because RealmWorks is its own new medium, I am not sure that even the layout of Categories can be copyrighted. If WotC puts out an official version of 5e in Realm Works, with their own layout of various categories, THAT could be copyrighted (if I understand correctly).

In the end, I am not a lawyer, but I have followed some discussions, and I am pretty sure the above is accurate.

[Bidmaron]

Thanks for the explanation, Rob. I know it must be disheartening for those of you who have poured your being into making RW the best you know how to do, and I think all of us will say we appreciate all of that hard work and your uncompromising standards.

It is amazing that, even with the relaxation of your original goal for the CM, the compromise you made still sticks to a set of uncompromising standards of quality.

Any time someone publishes a set of standards, there will always be someone alienated by those standards.

Thanks for your dedication.

[EightBitz]

I have a "for instance..." question.

I have a backstory and an outline for a Dresden Files game. It includes an official NPC who appears both in the book series and in the RPG books. I'm trying to think what options I would have to include him if I create a realm for this and submit it to the content market.

I suppose I could include his name and his basic stats, and write up my own description for him in my own words. But I'm not sure I could do as good a job as has been done. It's easy for me to write up my own characters, but writing up someone else's characters, and getting the feel right, isn't always easy.

Or, I could include his name and basic stats and say "For a character description, see page x in book y of the Dresden Files RPG."

Or, I could write up a different character with a different name who would be the same type of character, but that would be a rather transparent cheat to people who know the books.

Would there be a preferred method for handling something like this?

[rob]

A character from the books would definitely cross the line into the use of copyrighted material, so that would be a no-no without express permission to do so.

Probably the best thing to do would be to create your own character that the story centers on. I believe you could then safely suggest that those familiar with the books can readily swap out the NPC you create for the known character. Mentioning the character once as something that users could swap ought to be fair use. Going beyond that pushes further into grey areas of legality, which is definitely something we want to avoid.

If you create this story, it really should be playable by anyone that has the game rules. Familiarity with the books should not be required to use your story, just as you don't have to read the books to play the game. Therefore, I think you should probably provide an original NPC that the story centers on. It will ensure that the story can even be used by someone unfamiliar with the Dresden Files game system that wants to adapt the story to a different game system.

Ultimately, BJ, with input from the Grey Council, is going to have the final say on what is/isn't acceptable. So this is something you might want to discuss with BJ once everything is officially "live". I believe BJ is still finalizing things before officially opening the submissions.