[Exmortis]

Those choices are really up to you, and the amount of input you wish to do for the campaign. The more you enter into RW the more you can share and less you have to write on paper.

If your players are using a character tool such as HeroLab or another, a simple name and page reference works as they will simply add items to their char. If they do not, it is a handy place for them to have the info.

I love having the beasties in RW, as I can share bits and pieces based on successful skill rolls, thus over time the party may end up with a complete monster write up after a few encounters. I also will oft open up bits based on use against the party, especially when opposing skill checks ID the actions.

As much as RW has been left to the ages to rot by its developers, one of its best features remains; its flexibility. You can do what makes sense to you, and not me or Farling, we could input the same adventure and have it organized totally differently, yet all would be right.

Tip - Use linking to avoid having to enter more than once, I organize my stuff much like an old school DnD module, this way I have adventure specific link to the appendices and everything linking back to the game world. My adventure, though has its own topic structure, links to the world for every location; so city, town, dungeon, NPCs in a town, etc; all of these are within the main game world. as Adventures are played, they are then part of the history of the world, subsequent adventures could have players hear about and even pass through areas they previous saw with other characters, and it will be like they left it. They killed off the shop owner, that shop is still vacant.

Design everything the way it makes sense to you, and you cannot go wrong.