My party summary is an external Excel workbook (see attached jpg) and for reference, I use an external PDF. I've shared the PDF before on the HeroLab Pathfinder forum.
In RealmWorks, since I have a separate Realm for mechanics (which I intend to export and import into a "working campaign" realm), pretty much every rule situation will automatically link to the appropriate content in the mechanics (theoretically
), although that will mean a lot of "false matches" since some terms (Trip, for example) are pretty common terms.
@Merion.. I note you have an encounter table link. For my use, I put the area-specific ones in the area topic in a GM Notes field, and add an Alternate Name to the Topic (shown in the Navigation Pane) for easy reference.