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1) Exactly as charlieluce said, you can enact scripts (or even create scripts) while in tactical mode. If you already have the next room's worth of monsters in a script, this is convenient.
Also, if you want to just ad hoc add individual NPC cast members, you can do that from the Cast Members view. Click their ellipsis (...) menu, and "add to stage" should be an option. You can do this during tactical mode as well.
2) It sounds like you already discovered how to change their initiative. You can also click the character's portrait and change their stage placement from "On Camera" to Out of Action. This will change what tab they display on with the same names. If you're using the All tab, they will still be displayed in their initiative order. So it kind of depends on what you want as a GM.
3) It sounds like you've already got the info on "Done Deferring" vs "Undo". Definitely use the former if you want the initiative to get automatically updated. The latter does what it says on the tin and "undoes", putting it back exactly where it was before.
Sidenote that Defer and Ready behave similarly, the only difference being that "Use Readied Action" will slot the initiative before the current turn character instead of after.
4) Exactly as charlieluce said, clicking the portrait allows you to manually edit initiative at any time for any reason (along with several other useful options). We plan to enhance this in the future (e.g. moving a character immediately before/after some other character without having to figure out exactly what initiative values need to change)
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