I am using RealmWorks for a Star Wars campaign.
Anything that is "canon", i.e. anything with a Wookieepedia entry, goes into the World Almanac. It's the core world that my players get to play in.
Anything that is created for the game, NPCs, named ships, plot threads, encounters, goes into the Story Almanac.
Stuff like stat blocks from the rule book goes into World, and then duped into the Story Almanac when I apply it to an NPC.
This is how I use it, your mileage may vary. Hope this helps wrapping your head around things.
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