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I had to set up ships for my Star Without Number Realm and did it the way Avi did.
One thing you need to know is is the ship just going to be used just once or is it going to be in multiple adventures.
If the latter I would just keep the location info to cover stuff that is applicable all the time. And in a separate topic list any changes that are going to occur in a specific adventure or scene. Depending on how many changes occur you may just want to make one topic if only a few of the previous descriptions need to be altered for some reason or indicate something like a NPC location just for that scene or adventure.
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