Ken's videos
 

My latest video is a primer on smart images.
https://youtu.be/WRHLUZZSWtA

Nice job on this one. I like the fact that you don't edit out any mistakes in the process as it also shows what doesn't work and some of the limitations. I've never actually used the map view for walking players through cities or dungeons because I figured it would be too tough to do. This makes it look reasonably easy.

Thanks for doing it.

I figure that if I edit out every little mistake then the videos will be so edited they'll make no sense. ;)

Walking players through a map is really easy on two monitors. Doing it where you need to keep flipping back and forth between two windows was harder than when you can see both screens.

New video on Custom views
https://youtu.be/Id5lOcZQehE

Here's a video on using smart images in encounters/tactical maps.
https://youtu.be/NtsYmPMObTg

New video on organizing content in your realm. This answers a question I got I hope.

https://youtu.be/ww5gqZWyxiE

These are great! No idea how you find the time for all these! <3

I just got a chance to watch the last video. When I've entered businesses and people in the past, it has been with the person as a subset of the location. I think I agree with you that a "Residents of ..." list is the better way. The family group also is something I will be adopting.

Thanks for doing this.

Cool. I'm glad the video helped.

BTW, you did exactly what I did at first. The video was trying to pass on what I had learned from experience.

Read the last comment and thought I'd offer some solidarity... and my own brand of organizing :)

I've been inputting Golarion-related background and the rabbit hole is so deep, my Places section and the People section were out of control. I settled on a structure for places I think will make things a little easier to navigate (for me. Smelly players... never looking at my precious)

Top level
Planet
-Continents and Oceans
--National Entities and Major structures (glaciers, mountain ranges etc...)
---4 stubs per nation:
---Major and minor settlements (Capital on down, based on Gazetteer)
---Interior Features (sub areas of natural spaces like forests, rivers, mountains that were created from whole cloth at the previous level)
---Major NPCs of (insert nation/area here)
---National Groups (like the National Army, or spy groups, government)
----Each settlement gets 4 containers (used or not)
----Local Groups (local adventurer's guild, Loyal order of Waterbuffalo, that kind of thing)
----Local NPCs of Note (the cast list of people not likely to affect the nation, but matter to the town)
----Major and Minor Districts (no settlement is homogeneous)
----Adventure Areas (catch all, local swamps inhabited by rabid chickens, what have you)

The pattern for settlements can be applied to Interior Features if it is inhabited, like a forest full of druids.

For example:
Golarion (planet)
-Avistan (continent)
--Taldor (National entity)
---King Jerkface (Nation level NPC - he can travel so pinning him to the capital doesn't make sense)
---The Jerkface Knights (National Group)
---The forest of Ugly Sticks (interior feature)
---Cassomir (city)
----Abbey Green (District)
----The local Hangman (Local NPC - he's not going anywhere short of a war)
-----The Pub in Abbey Green that the local Hangman drinks at (location in a district)

This way when I open up RW, I just collapse the Hierarchy and then open to the specific place I may want without a lot of little stubs open everywhere.

And since I repeat this structure multiple times, I do go through the Names dialogue (Ctrl-Shift-A) and set the linking to "never" for the container topics.